Legal framework, kollegium rules, scam prevention
How we collect, use, and protect your data
Rules and responsibilities for using KollegieSwap
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Browsing rooms and creating a profile on KollegieSwap is completely free. Every student can apply to up to 3 rooms at no cost. If you need unlimited applications — for example, if you are searching across multiple kollegier in Copenhagen at the same time — you can upgrade to a Plus subscription. There is no charge for subleasers to list their room. Messaging between matched students is also free. KollegieSwap never charges a commission or finder's fee on any sublet agreement.
KollegieSwap is open to any student with a valid university email address. Students at Danish universities — including KU, DTU, CBS, ITU, AAU, SDU, RUC, and KEA — receive an automatic verified badge when they sign up with their institutional email. International students studying in Copenhagen or planning to move there can sign up with any university email, which is verified against a global database of over 9,000 recognized institutions using the Swot library. Verification helps both sides trust who they are dealing with.
Every user on KollegieSwap must verify their identity through a university email before they can post a listing or apply for a room. Danish university emails are verified instantly; international emails are checked against a global academic database. We also recommend always viewing the room in person before signing any contract or paying any deposit. Be cautious of anyone who asks for payment before a viewing — this is a common scam tactic in Copenhagen housing groups. Our verification system significantly reduces fraud compared to Facebook groups and classified sites.
No. KollegieSwap does not process, hold, or handle any rent payments or deposits. All financial transactions happen directly between the subleaser and the subtenant, typically via Danish bank transfer (overførsel) or MobilePay. This is the standard arrangement for subletting in Denmark. We strongly recommend never paying via cash, Western Union, cryptocurrency, or gift cards. Always get a written receipt for your deposit and keep records of all payments. Under Danish law (Lejeloven), the subtenant's rent cannot exceed the original tenant's rent.
Yes. Nearly all Copenhagen kollegier require written approval from the dorm administration before subletting can begin. Subletting without approval can result in termination of your lease. The process typically involves submitting a subletting application form (provided by your dorm), a copy of the subletting contract signed by both parties, and proof that the subtenant is a full-time student. Processing times vary by dorm but usually take one to two weeks. Contact your kollegium administration office early to learn their specific requirements and deadlines.